vipeventresources.comVIPER - Meeting and Event Planning Software for DMCs & MICE Travel
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vipeventresources.com
Title:VIPER - Meeting and Event Planning Software for DMCs & MICE Travel
Description:Boost sales and efficiency with streamlined CRM, proposal building, budgeting, supplier management, and reporting for group travel organizations.
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VIPER - Meeting and Event Planning Software for DMCs & MICE Travel Skip to content Referral Program | sales@vipeventresources.com LinkedIn Home Tour Workflow Features About Getting Started Pricing Blog Search for: VIPER DMC viperinc 2020-03-17T09:30:15-06:00 VIPER: Cloud-based sales platform, event planning, program management for DMCs and MICE travel. Cultivate your client relationships with integrated CRM. Manage your content and pricing with cloud based Content Library. Respond to clients faster with streamlined proposal creation and delivery. Optimize program operations from contracts and billing to hotels and vendors. Make the right business decisions with up-to-the-second reports at your fingertips. Schedule a Live Demo A member of our sales team will walk you through VIPER's main features and discuss how VIPER can best integrate with your business. Schedule Personal Demo Not ready to schedule a demo? Get in touch with us here. Take the virtual tour to see what VIPER can do for your business. We're proud to drink our own Kool Aid, which is why we used VIPER to build a tour of some of VIPER's features. Start the Tour to see what VIPER's Client Experience looks and feels like. As you click through the tour, keep in mind that the look and feel of your VIPER Client Site (where your clients view your proposals) is endlessly customizable. Start Tour The VIPER Workflow Whether you're a DMC (Destination Management Company), MICE Company (Meetings, Incentives, Conferences, Exhibitions), Global Meeting Planning Company, Hotel, or Events Company, VIPER's workflow was purpose-built to streamline proposal building, program planning and event execution. During initial setup, VIPER is loaded up with your clients, vendors, hotels, proposal content, pricing, proposal templates, contract templates, and branding. All of these pieces combine to make proposal building and program management faster, easier, and less error prone, while empowering you to deliver a superior client experience. VIPER is also optimized for building new custom content and pricing on-the-fly for any program. 1 Enter client details and needs. VIPER's integrated CRM makes it easy for your entire team to manage your customer relationships effectively, from tracking program history to upcoming opportunities. 2 Build proposal and costing. Choose from your custom templates and drop in content from your Content Library to build media-rich, engaging proposals. Plus VIPER automatically builds a costing while you build the proposal. 3 Deliver your proposal. 1-click publishing allows you to effortlessly share your custom proposal. Clients can view proposals on your company's custom branded, interactive Client Site or VIPER can export a PDF version of the proposal at the client's request. 4 Analyze what your clients are looking at. Use VIPER's Client Site analytics to what proposal content is engaging with clients. Which content is looked at by clients? And what seems to get skipped over? Did the client download the attached contract document? Did they look at the proposal section you revised based on their feedback? 5 Collaborate with your clients. Make requested client changes that they'll be able to view in real-time. No more emailing cumbersome documents back and forth! Track your proposal and costing changes with 1-click snapshots. 6 Generate contract and payment schedule. Generate a contract and payment schedule in seconds. Notifications ensure accounting is in the loop and billing reports help you stay on top of the program balance. 7 Manage providers and program operations. Purpose built databases for your vendors and hotels make it easy to manage providers within a program. Track quantities, availability, status and notes for each provider. Seamlessly transition from Sales to Operations with flexible yet structured notes. 8 Grow your business. Win more business and save time. Real time reports and analytics provide the business intelligence you need to make the right move every time. VIPER Features VIPER software is designed specifically to boost sales while increasing efficiency at every level of your business. Deliver media-rich, online proposals, leverage data-driven business intelligence with analytics and reporting tools, manage your content and pricing from a cloud-based library, control provider relationships with ease, and streamline all those moving parts when operating a meeting or event. Easy Access and Administration Cloud Based Access VIPER from anywhere with an internet connection. Cloud Based Nothing to install or maintain on your end New features are automatically added to your VIPER site as soon as they're available Industry standard hosting and redundancy ensures 24/7 access Office Configuration Whether you have one office or many offices, there are lots of configuration options. Office Configuration Set custom logos, contact information, and pricing preferences Multi-office businesses benefit from precise timezone preferences, currency management, and office-based access permissions User Management Managing your users is a breeze and role-based permissions give you full access control. User Management Add client facing head shots and signatures for all your salespeople Set specific permissions and office-based access for salespersons, managers, owners, etc. Appoint managers for Content and Pricing Purpose Built Databases CRM Integrated Customer Relationship Management allows you to build and track your customer relationships. CRM Maintain a single, central database of clients Personalized views for each user Custom Reports Full support for custom fields Vendors Purpose-built database to manage and organize your vendors. Vendors Organize vendors by classification Store primary contacts for each vendor Enter vendor-specific pricing Manage insurance documentation and expiration Hotels Purpose-built database to manage and organize your hotels. Hotels Organize hotels by brand and destination Store primary contacts for each hotel Enter hotel details like meeting room space, number of stars, number of rooms, and more Content Library Store all your media-rich proposal content in a central location. Content Library Create immersive content with images, slideshows, embeded HD video, music, more Customizable section styles Keyword search and flexible organization Pricing Store basic or comprehensive pricing for all your services and products. Pricing Date and season specific pricing Package pricing allows for comprehensize product bundling Set provider-specific pricing and preferred providers Proposal Templates Create your own custom, not 'cookie cutter,' proposal templates to streamline proposal creation. Proposal Templates Create proposal templates based on your specific program types Still easy to customize on a per-program or per-client basis Standardize your content and formatting On Demand Reporting Content and Pricing Content Library reports help you keep your content fresh and pricing accurate. Content and Pricing Interactive reports allow you to manage your growing mountain of content Review all your pricing based on classifcation, vendor, or effective date Mark items "Reviewed" Programs See all your past and upcoming programs from a single screen. Programs Use numerous filters to find and sort what you need Live program values are pulled from active costings Calendar View makes planning easy Sales Dashboard Track progress towards sales goals and view vital business intelligence metrics. Sales Dashboard Progress tracking for annual sales goals Sales breakdown based on office and destination Summary of recent sales activity Live program and costing data at your fingertips Streamlined Program Management Proposal Building VIPER is optimized to allow you to build stunning, media rich proposals in minutes. Proposal Building Drag & drop proposal content from Content Library Build custom, media-rich content on-the-fly Export proposals to Word/PDF format as needed Costing As...
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